Accounting Clerk, Part-Time

What You'll Do

The Accounting Clerk is responsible for a range of essential financial duties within the agency, across all programs and staff. The Accounting Clerk will pay bills, deposit income, process payroll, prepare monthly financial reports, monitor grant funds, and keep all account records accurate and up to date. The position is part-time averaging 20 – 25 hours per week. The Accounting Clerk’s work hours will be set in consultation with the Executive Director, and will require at least six hours of overlap with traditional office hours each week in order to respond to questions and issue payments. In addition to reporting to the Executive Director the Accounting Clerk will work most closely with the agency CFO, a consultant who provides monthly oversight and overall direction for agency fiscal matters.

Key Responsibilities

  1. Accounting

    1. Review bills and invoices for accuracy.  Investigate discrepancies or inaccuracies.

    2. Pay bills via QuickBooks.  Payments are to be approved by the Executive Director prior to issuance.

    3. Create and maintain records of receipt of funds and payments in QuickBooks.

    4. Reconcile monthly bank online statements and credit card accounts.

    5. Assist Board of Director’s Treasurer in preparing periodic reports.

    6. Maintain restricted fund reporting in QuickBooks.

    7. Maintain necessary monthly workpapers for account reconciliations such as prepaid insurance, accrued payroll and payroll liabilities.

    8. Prepare necessary journal entries at month-end.

    9. Cooperate with companies contracted to provide financial services as dictated by terms of             applicable agreement(s).

    10. Inform management and staff in a timely fashion of needs related to reporting compliance or audit/site visit preparation.

    11. Prepare records and information for audits as requested by auditor.           

    12. Ensure compliance with Willis Dady policies and requirements as stipulated in funding awards.

    13. Prepare monthly invoices for fee-for-service or contracted services provided by Willis Dady.

    14. Assist with the preparation of the annual budget.

    15. Prepare various financial forms and reports required by funding agencies.

 

  1. Payroll & Taxes  

    1. Ensure W-4s and W-9s are completed and filed for all employees and vendors.

    2. Review and record completed time records for payroll.

    3. Submit payroll information to payroll service provider in a timely fashion.

    4. Maintain records of payroll payment and Paid Time Off, leave and other related staff information.

    5. Take all reasonable steps to ensure prompt and timely staff payroll payment.

    6. Ensure that 1099s, W2s and other tax-related documents are issued in accordance with federal and state laws.

    7. Prepare various financial aid forms submitted by employees.

    8. Submit information to providers for various benefits including Simple IRA, insurance and workers’ compensation.

 

  1. Fundraising/Grants

    1. Monitor and properly record grant-eligible expenses; run and submit reports periodically as dictated by terms of grant or as requested by director or board. 

    2. Submit documentation for grant fund requests accurately and on time.

 

  1.  Computers/Technology

    1. Appropriately use shelter office equipment, including computer, phone, fax, copier, scanner and security systems.

    2. Use software programs appropriately including QuickBooks, Excel and Word.

Basic Requirements

  • 2-year Accounting degree (AA) with a minimum 3 years of accounting experience OR

  • High school diploma or GED with a minimum of 5 years of experience performing accounting functions OR

  • A bachelor’s degree in Accounting with a minimum of 1 year of experience in accounting

  • A CPA, experience working with non-profit accounts and/or as non-profit board treasurer is preferred but not required

  • Computer software knowledge: QuickBooks and all Microsoft software, preferably including Vista 

Who We Are

Willis Dady is a homeless service agency in Cedar Rapids, IA. We provide emergency shelter, case management, homelessness prevention, outreach, rapid re-housing, and ongoing supportive housing to the homeless and near-homeless in Linn and surrounding counties.

 

In 2017 we served over 240 single men and 45 families in our shelter. We furthermore helped 54 veterans and provided prevention services to 349 households.

Does this job sound perfect for you?

Please submit a resume, cover letter, and contact information for three professional references to Phoebe Trepp director@willisdady.org or via mail at 1247 4th Ave. SE, Cedar Rapids IA 52403. Interested applicants may also call for more information at: 319-362-7555. Applications are now being accepted and are due no later than Sunday, May 19. The Accounting Clerk position will begin as soon as possible after May 19.

 

Note: It is the policy of Willis Dady Emergency Shelter to provide employment without regard to race, color, religion, national origin, sex, age, marital status, disability, sexual orientation, Vietnam era or disabled veteran status. All offers of employment are contingent on a negative report on the State of Iowa Criminal History Records Check and Sex Offender Registry. Willis Dady is an At Will Employer.

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